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Please be Advised

Please be advised that Rupertsland Institute has now closed the post secondary Online Application System. We thank the community for its interest in post secondary education.

RLI has received more applications than the budget can support. At this point we will process the applications received to determine eligibility.

Should we identify any remaining budget we will re-open the system to allow for more applications until the entire budget has been committed to students.

Thank you
Rupertsland Institute

Administrative Assistant – Summer Student

Posted: May 15, 2024

The Role

Position Status: Full Time (40 hours/week), Temporary Summer (May/June – August)

The Organization
Rupertsland Institute (RLI) is an affiliate of the Métis Nation of Alberta and has a triple mandate in education, training, and research. With a decentralized network of 10 METI-Service Centres, a Corporate Head Office in Edmonton, and two mobile service units; RLI designs and delivers training and education services to more than 140,000 Alberta Métis.

The RLI Vision is: “A Skilled and Knowledgeable, Self-Reliant Métis Nation.”
The RLI Mission is: “To enhance the self-sufficiency and well-being of Alberta Métis through quality education, training, and research.”

The Opportunity
Rupertsland Institute (RLI) is hiring one (1) Administrative Assistant. This is a summer term position with an end date of August 31, 2024. Reporting to the Manager, Northeast, the successful candidate will provide general clerical support and administrative duties to the METI-Services Team in the Bonnyville office. The successful candidate will be an eager, self-motivated individual looking to gain valuable work experience. The successful candidate will have strong organization skills and attention to detail, excellent interpersonal skills, with a positive attitude.

To Fit the Role

Responsibilities:

  • Welcome and direct visitors, ensuring a positive client experience and accurately recording statistics of all client visits.
  • Answer incoming phone calls and take messages for clients.
  • Ensure completion of client registration forms.
  • Provide general administrative support, including but not limited to, electronic and paper filing, photocopying, document assembly and assisting with general office procedures.
  • Maintain and organize client self-service resources and materials, as needed by clients.
  • Assist the Advisors in reviewing files for completeness and accuracy, archiving hard files, and conducting follow-up calls to clients.
  • Assist with marketing efforts for the resource center in the community.
  • Offer remote client assistance in accessing job and career information online and provide information regarding the resource center’s career and employment services.
  • Other duties as required.

Location

Rupertsland Institute Office, Bonnyville, AB

Skills and Qualifications:

  • Post-Secondary education in Business Administration or a related field.
  • 1 – 2 years of administrative experience is an asset. School or volunteer experience is considered valid experience.
  • Customer service experience is an asset.
  • Knowledge of Métis history, culture, and issues affecting Métis people.
  • Strong interpersonal skills with the ability to build relationships with others.
  • Ability to work independently with limited supervision, as well as the ability to work with a team.
  • Strong verbal and written communication skills.
  • Detail oriented.
  • Ability to maintain strict confidentiality when working with clients.
  • Proficient with Microsoft Suite applications and online platforms including online/digital meeting applications.

Other Requirements:

  •  Due to funding requirements, this position is open to Métis students only. This would include Citizens of the Otipemisiwak Métis Government.
  • Due to funding requirements, candidates must be between the ages of 17 – 29.
  • Due to funding requirements, candidates must be currently enrolled in full-time post secondary education and must be returning to school full time in September 2024.
  • Ability and willingness to work occasional evenings and weekends to support events. This may include some travel.

Rupertsland Institute (RLI) Offers:

  • A competitive wage.
  • Culturally rich working environment.
  • Learning opportunities.
  • And other perks!

Application Deadline

May 26, 2024

Application Procedure

To apply, please send your resume and cover letter (including desired wage range) to employment@rupertsland.org by May 26, 2024, quoting ‘SS-AA-BVL’ in your email subject line.

Rupertsland Institute thanks all applicants for their interest. Only successful applicants will be contacted. No phone calls please.