Voyageur Trades Program – Program Administrator

Posted: March 25, 2026

The Role

Position Overview

The Voyageur Trades Program – Program Administrator for the Voyageur Trades Program will provide comprehensive administrative and clerical support to the Voyageur Trades Program – Manager. This role is critical in supporting the initial setup and ongoing administration of the Voyageur Trades Program centre operations. The Voyageur Trades Program – Program Administrator ensures accurate record-keeping, contract administration, efficient coordination of program activities, and effective communication across internal and external stakeholders.

Administrative & Office Support

• Provide day-to-day administrative support to the Voyageur Trades Program Manager and the Voyageur Trades Program team.
• Assist in establishing and maintaining administrative systems, filing structures, and workflow processes during the center start-up phase.
• Prepare correspondence, meeting materials, agendas, minutes, and general documentation.
• Manage calendars, schedule appointments, and coordinate internal and external meetings.
• Respond to general program inquiries and direct requests to appropriate staff.
• Greet and track visitors to the Voyageur Trades Program facility.

Program Tracking & Record Management

• Track apprentice hours, ensuring accuracy and timely collection of information from apprentices and instructors.
• Maintain logs and reporting systems for:
  • Operational expenses
  • Project and program expenses
  • Supplies and inventory tool
  • Vehicle use (pre-trip and post-trip reporting), fuel use, and mileage logs
  • Service contracts and vendor agreements
• Assist in ensuring compliance with organizational, funding, and regulatory reporting requirements.

Reporting & Data Management

• Compile, organize, and analyze program data to support decision-making.
• Prepare routine and ad-hoc reports for the Voyageur Trades Program Manager, senior leadership, and funders as required.
• Conduct post-job surveys, capture feedback, and summarize findings in written or data-based reports.
• Update databases, spreadsheets, and digital platforms to ensure current and accurate information.

Program Operations Support

• Compile relevant Occupational Health and Safety (OH&S) policies and develop program-specific policy manuals in collaboration with the Voyageur Trades Program Manager.
• Prepare and process standardized contracts, ensuring accurate integration of project-specific details for review by the Voyageur Trades Program – Manager
• Support the procurement of tools, supplies, and equipment, including maintaining inventory levels and tracking usage.
• Assist with vendor communications, contract renewals, and service arrangements.
• Support events or workshop logistics such as booking rooms, preparing materials, and coordinating participants.

To Fit the Role

Qualifications & Skills

• Post-secondary education in Office Administration, Business Administration, or related field (or equivalent experience).
• 2+ years of administrative experience, preferably in a trades program, training, or educational environment.
• Strong organizational, record-keeping, and time-management skills.
• Proficiency with MS Office Suite (Excel, Word, Outlook), data tracking tools, and digital record-keeping systems.
• Ability to work independently, manage competing priorities, and maintain accuracy.
• Strong communication and interpersonal skills.
• Experience working in Métis or Indigenous communities considered an asset.

Working Conditions

• Based on site at the Voyageur Trades Program centre.
• Centre includes office as well as warehouse area
• Requires occasional lifting or movement of tools, supplies, or equipment as part of inventory handling.
• Occasional travel may be required.
• Other duties as required.

Position Type

• Full-time
• Reports directly to the Voyageur Trades Program – Manager.

Application Procedure

Application Procedure

To apply for this position, please submit your resume via email to info@rupertsland.org with the position title in the subject line. Only those selected for an interview will be contacted.