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Administrative Assistant – Summer Student

Posted: May 15, 2024

The Role

Position Status: Full Time (40 hours/week), Temporary Summer (June – August)

The Organization
Rupertsland Institute (RLI) is an affiliate of the Métis Nation of Alberta and has a triple mandate in education, training, and research. With a decentralized network of 10 METI-Service Centres, a Corporate Head Office in Edmonton, and two mobile service units; RLI designs and delivers training and education services to more than 140,000 Alberta Métis.

The RLI Vision is: “A Skilled and Knowledgeable, Self-Reliant Métis Nation.”
The RLI Mission is: “To enhance the self-sufficiency and well-being of Alberta Métis through quality education, training, and research.”

The Opportunity
Rupertsland Institute (RLI) is hiring one (1) Administrative Assistant. This is a summer term position with an end date of August 31, 2024. Reporting to the Manager, South, the successful candidate will provide general clerical support and administrative duties to the METI-Services Team in the Red Deer office. The successful candidate will be an eager, self-motivated individual looking to gain valuable work experience. The successful candidate will have strong organization skills and attention to detail, excellent interpersonal skills, with a positive attitude.

To Fit the Role

Responsibilities:

  • Welcome and direct visitors, ensuring a positive client experience and accurately recording statistics of all client visits.
  • Answer incoming phone calls and take messages for clients.
  • Ensure completion of client registration forms.
  • Provide general administrative support, including but not limited to, electronic and paper filing, photocopying, document assembly and assisting with general office procedures.
  • Maintain and organize client self-service resources and materials, as needed by clients.
  • Assist the Advisors in reviewing files for completeness and accuracy, archiving hard files, and conducting follow-up calls to clients.
  • Assist with marketing efforts for the resource center in the community.
  • Offer remote client assistance in accessing job and career information online and provide information regarding the resource center’s career and employment services.
  • Other duties as required.

Location

Rupertsland Institute Office, Red Deer, AB

Skills and Qualifications:

  • Post-Secondary education in Business Administration or a related field.
  • 1 – 2 years of administrative experience is an asset. School or volunteer experience is considered valid experience.
  • Customer service experience is an asset.
  • Knowledge of Métis history, culture, and issues affecting Métis people.
  • Strong interpersonal skills with the ability to build relationships with others.
  • Ability to work independently with limited supervision, as well as the ability to work with a team.
  • Strong verbal and written communication skills.
  • Detail oriented.
  • Ability to maintain strict confidentiality when working with clients.
  • Proficient with Microsoft Suite applications and online platforms including online/digital meeting applications.

Other Requirements:

  • Due to funding requirements, this position is open to Métis students only. This would include Citizens of the Otipemisiwak Métis Government.
  • Due to funding requirements, candidates must be between the ages of 17 – 29.
  • Due to funding requirements, candidates must be currently enrolled in full-time post secondary education and must be returning to school full time in September 2024.
  • Ability and willingness to work occasional evenings and weekends to support events. This may include some travel.

Rupertsland Institute (RLI) Offers:

  • A competitive wage.
  • Culturally rich working environment.
  • Learning opportunities.
  • And other perks!

Application Deadline

May 26, 2024

Application Procedure

To apply, please send your resume and cover letter (including desired wage range) to employment@rupertsland.org by May 26, 2024, quoting ‘SS-AA-RD’ in your email subject line.

Rupertsland Institute thanks all applicants for their interest. Only successful applicants will be contacted. No phone calls please.